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Route Planning and Optimization for Transport Companies

Routimo is a system for route planning and optimization for transport, trade, service, and courier companies. It automatically determines optimal routes for multiple points, taking into account drivers’ working hours, time windows, and transport restrictions.

The system streamlines transport and fleet management, helps plan deliveries, monitor order fulfillment, and reduce empty runs. This shortens route planning time and reduces fuel costs and vehicle operating expenses.

Routimo route planner supports the entire process – from route determination, through communication with drivers, to performance analysis and reporting. It is a solution for companies that want to plan journeys faster and utilize their fleet more efficiently.

Route Planning and Optimization in Practice

In the Routimo system, planning is based on projects that can cover single days or any date ranges. The tool allows for simultaneous route determination for multiple vehicles, taking into account their real availability, specific tasks, and imposed logistical constraints.

Key stages of working with the system:

Data import and mapping: You start by creating a project and adding vehicles and points. You can do this manually or by importing files (e.g., Excel). Thanks to the column mapping function, Routimo automatically recognizes data and assigns it to the appropriate fields in the system.
Automatic route generation: After optimization is initiated, Routimo analyzes time windows, vehicle capacity, drivers’ working hours, regions, and delivery priorities, among other factors, to automatically assign points to routes and determine the order of journeys.
Editing and visualization: You can check the ready results on an interactive map or in a table. You have full freedom to modify; if necessary, you can manually change the order of stops, assign different vehicles, or adjust the schedule.

Routimo proves effective in both local logistics and more complex transport operations requiring the planning of multiple routes simultaneously.

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Application in various industries

The route planner functionalities have been designed for any company needing to streamline transport planning, not just typical logistics companies.

By utilizing route planning and optimization functions, every fleet, regardless of whether it has a few or several dozen vehicles, will improve its results, generate savings, and even gain unplanned time to fulfill additional orders.

Manual route planning vs. automatic planning

For a small number of delivery points, manual route planning can work correctly. The problem arises with an increasing number of vehicles, drivers, and transport restrictions. Under such conditions, manual scheduling becomes time-consuming, more difficult to update, and more prone to operational errors.

Manual planning

Long time and lack of organization

Planning routes in Excel and maps becomes time-consuming as the number of delivery points and vehicles increases.

Failure to consider multiple constraints

Manual planning requires continuous recalculation of travel time, point order, and resource availability.

More difficult to react to changes

Sudden changes in the schedule make it difficult to quickly update routes and organize current deliveries.

Limited control over execution

Manual planning becomes less effective with a larger number of routes, vehicles, and daily orders.

Planning with Routimo

Automatic route determination

Routimo automatically determines the most efficient routes, shortening planning time and schedule updates.

Planning considering working conditions

The system takes into account time windows, vehicle availability, driver schedules, and transport restrictions, among other factors.

Faster schedule updates

Changes to routes and schedules can be implemented on an ongoing basis without rebuilding the entire delivery plan.

Managing multiple routes and vehicles

The system supports planning multiple routes, vehicles, and delivery points within a single schedule.

Automatic route planning for multiple points

Routimo enables automatic planning and optimization of transport routes based on current data about points, vehicles, and project settings. The system analyzes many variants and selects the most efficient route in terms of travel time, distance, or transport costs. During planning, you can additionally define transport organization rules, such as:

avoiding highways,
avoiding toll roads,
balancing drivers’ working hours,
utilizing all available vehicles.

These settings allow for better adaptation of route planning to fleet work organization and daily delivery conditions.

Automatic route planning reduces planner’s working time by up to 80%, thanks to intelligent algorithms analyzing points, constraints, and delivery parameters.

After routes are generated, the planner can change the order of points, move tasks between vehicles, and re-optimize selected routes without having to create the plan from scratch.

The system can be adapted to various transport processes, from local deliveries to extensive operations involving multiple vehicles, regions, and order fulfillment schedules.

How does route optimization work in Routimo?

Routimo automatically determines optimal routes based on data about points, vehicles, and project settings. The system analyzes time windows, drivers’ working hours, delivery priorities, vehicle capacity, and logistical constraints, among other factors, to determine the most efficient order of task execution.

Optimization algorithms help reduce mileage, better utilize the fleet, and automate daily transport planning. After routes are generated, the user receives a ready travel plan with map visualization, the ability to further edit, and send routes to drivers.

Intelligent route planning

Routimo analyzes data on points, drivers, and project constraints, helping to create realistic and feasible route plans faster.

Optimization of transport costs

Better route planning allows for a greater number of deliveries without increasing the fleet and reduces costs associated with fuel, drivers’ working hours, and inefficient vehicle utilization.

Monitoring and analysis of execution

Constant monitoring of route execution facilitates reacting to delays, schedule changes, and unforeseen situations on the road.

FAQ – Frequently Asked Questions

1. How does route planning and optimization work in Routimo?

In Routimo, the process begins with creating a so-called project, which can include one-day, weekly, or any future period routes. In one project, you can plan journeys for the entire vehicle fleet simultaneously. The process is intuitive:

Plan a project – you will name it and set the time frame.
Add vehicles – you will upload a list of vehicles with parameters such as working hours and payload.
Add points – you will import delivery addresses, which the system automatically maps.
Generate routes – the algorithm will analyze millions of combinations to determine the shortest and cheapest routes.
Map and edit – you can freely adjust the ready plan on an interactive map and send it directly to drivers’ mobile devices.

Want to learn more? See the guide to modern route optimization solutions »

2. What data is needed to correctly determine routes?

For the system to generate a fully optimized transport plan, the following input data is required:

Points to serve – full address details, delivery time windows, and visit priorities.
Vehicle fleet – vehicle name, start and end location, working hours, and capacity/payload.
Operational parameters – required driver breaks, tonnage restrictions, and optimization goal (e.g., cost minimization or shortest distance).
Source files – you can instantly upload data from CSV/XLSX files thanks to the intelligent column mapping function. The more accurate the data about your logistics, the greater the savings the planner will generate.

The more accurate the data, the better the results – lower costs and shorter travel time. Also check how to choose good route planning software » and common route planning mistakes and how to avoid them »

3. Does route optimization take into account traffic jams, tonnage bans, and other road restrictions?

Yes. Routimo is a modern system that takes into account current road traffic (jams) when determining route variants. This ensures that travel times are realistic and the order of points is optimal relative to peak hours. Additionally, the “Traffic” module allows for avoiding disruptions in real-time. The system also respects tonnage and dimension restrictions, which is crucial for heavy transport.

You can read more about route planning and modern tools in the route optimization guide » and Compact Gaz case study ».

4. What is the difference between manual and automatic planning, and when to choose which?

Automatic route planning is a process that takes seconds, eliminates human errors, and shortens distances by an average of 20%. The algorithm analyzes constraints that a dispatcher cannot calculate. In turn, manual modification in Routimo gives you full control; at any time, you can change the order of points, move a task between drivers, or add a delay. A combination of both methods yields good results: the system generates an optimal proposal, and the dispatcher adjusts it to the specific needs of the day.
You can read more about how to adapt tools to your needs in the article How to choose good route planning and optimization software ».

5. Which industries benefit most from route planning?

The Routimo route optimization program is universal, but we observe the highest returns on investment (ROI) in the following industries:

Dietary catering (meal prep) – where precision in morning deliveries is crucial.
Wholesalers and FMCG distribution – when serving a dense network of pickup points.
E-commerce and courier companies – for last-mile deliveries.
Technical and assembly services – where planning client visits is key.
Waste management – for optimizing repetitive collection loops.

See how courier companies plan routes » and check out Case study: Compact Gaz – when route planning ceases to be a problem »

6. What is transport route optimization?

The Routimo route optimization program is universal, but we observe the highest returns on investment (ROI) in the following industries:

Dietary catering (meal prep) – where precision in morning deliveries is crucial.
Wholesalers and FMCG distribution – when serving a dense network of pickup points.
E-commerce and courier companies – for last-mile deliveries.
Technical and assembly services – where planning client visits is key.
Waste management – for optimizing repetitive collection loops.

See how courier companies plan routes » and check out Case study: Compact Gaz – when route planning ceases to be a problem »

Advanced route optimization eliminates the traveling salesman problem and supports effective transport and fleet management.

For just 5 vehicles and 20 delivery points, the system must analyze over 6 million possible route combinations. Manual planning will not account for all variables – such as delivery times, distances, or time windows. Therefore, intelligent route planning becomes crucial for logistics and transport companies.

What is the traveling salesman problem and how to solve it

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Save time and fuel – thanks to effective transport route optimization with Routimo.

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